RECORDS MANAGEMENT SPECIALIST

Job Summary

Developing and Implementation of records management programs, such as records retention schedules, disaster prevention and recovery program for vital records, electronic records management, productivity improvement through improved retrieval and access. The position will review, recommend, create, implement, update and maintain records management related systems. Develop procedures and conduct training. Performs complex analytical and interpretive tasks. Assist in resolving quality assurance and compliance issues.

Duties and Responsibilities

• Develop, revise and maintain the record retention and disposition schedules;

• Train how to effectively use the services in order to promote record keeping standardization, cost savings and efficiency within each department and throughout the organization. Services include: record retention schedules, record keeping systems assistance, records center operations, microforms, equipment evaluation, recycling and destruction;

• Evaluate current record keeping methods and practices, record keeping equipment and storage requirements within each work unit. Identify the departments’ needs. Develop and propose alternatives and recommend improvements as necessary.

• Evaluate and classify record series. Conduct or train employees in inventorying paper and electronic records, identifying what records are being created or retained;

• Process obsolete records for destruction, in accordance with retention policy and established procedures;

• Prepare monthly report of activity;

• Review, receive and process records transferred to inactive storage in accordance with established schedules. Ensure records are not stored beyond the retention requirements;

• Assist in establishing, implementing and monitoring a vital records program. Identify vital records, Recommend special protection, handling and proper storage for these records;

• Work with Senior Manager to develop written procedures for areas of responsibility and assist in the development of policy and procedures for the Department;
• Conduct periodic audits to ensure compliance with the records management program.

Minimum Experience and Training

A Bachelor’s Degree in the Social Sciences and at least four (4) years experience in records management.